Introduction

The Bookings page is used by all users to view and create room bookings. It is a visual presentation of Days, Periods and Rooms, showing each slot's status. 'Slot' refers to the unique combination of period, room and date where a potential booking can be made.

Status

There are several possible statuses for each slot - Available, Booked, and Unavailable.

View status descriptions...

Available

Slots that are available for booking are completely empty, representing their 'free' status.

Booked (single)

Single bookings are coloured blue, and show relevant booking details.

Booked (recurring)

Recurring bookings are coloured red, and also show relevant booking details.

Unavailable

Some slots are unavailable for a number of reasons. They are shaded with diagonal lines and an icon representing the reason why. You can click on the slot to view the reason why it is unavailable.

unavailable

The potential reasons are:

  • Holiday.
  • Period not applicable on the slot's weekday.
  • Slot is in the past.
  • User has exceeded their maximum number of active bookings.
  • Slot is too far in the future ('Booking in advance' setting).

Views

The bookings page can be configured globally (in the Settings page) to be displayed in one of two styles: Day or Room. Read more about the display types.

Booking types

There are two types of bookings you can make - single and recurring. Click the links below to read more about those types and how to create them.

Note

Only Administrator-level users can create recurring bookings.

Sessions

It is sometimes possible to switch between Sessions on the Bookings page, depending on your user type and session availability. When this is possible, a dropdown list will be displayed at the top right of the Bookings page.

sessions list

This feature allows you to view and create bookings in sessions other than the 'Current' one.

The session list will be visible if there are multiple 'Available' sessions, or all the time for Administrator-level users.